RubiCore Automations

Automate repetitive work without adding headcount.

Pick a job you keep doing by hand. We set it up, run it and look after it.

Invoice Autopilot · what happens

  1. Invoice lands in your inboxemail or PDF
  2. Details read and checkedmatched to your records
  3. Something looks offheld for a person · waits for you
  4. You approve in one clickpicks up where it stopped · waits for you
  5. Filed and everyone toldlogged, start to finish

Outcomes

What actually gets done for you

Invoices processed
Quotations generated
Customer requests answered
Purchase requests routed
Documents extracted
Follow-ups completed
Reports prepared

The automations

Start from 30+ prebuilt automations.

Three of the most requested are below. If yours isn't here, we build it on the same platform.

Finance

Invoice Autopilot

Reads incoming invoices, matches them to your records, flags what needs a look and files the rest.

  • Email and PDF invoice intake
  • PO and record matching
  • Exception alerts to your team

Typical setup: 2–3 weeks

Pricing scoped to your setup — ask us

Customer service

Reply Assistant

Drafts accurate, on-brand answers from your own documents so your team reviews and sends.

  • Grounded in your knowledge
  • Draft-and-review workflow
  • CRM updated on send

Typical setup: 2–3 weeks

Pricing scoped to your setup — ask us

Procurement

Quote & PO Runner

Collects vendor quotes, compares them and routes purchase approvals to the right person.

  • Multi-vendor quote intake
  • Comparison summaries
  • Approval routing

Typical setup: 3–4 weeks

Pricing scoped to your setup — ask us

How setup works

Live in weeks, managed after. No AI team required.

  1. 01

    Pick an automation

    Choose the outcome you want. We confirm it fits.

  2. 02

    Connect your tools

    We link your email, files and systems securely.

  3. 03

    Configure & test

    We shape it to your process and run it past you.

  4. 04

    Go live, managed

    It runs; we monitor, tune and support it.

You stay in control

Nothing important happens without a person.

Anything that needs a decision waits for you. Approve it and the job carries on from exactly where it stopped.

Approval gateAn agent run reaches an approval gate and pauses. A human approver approves or rejects. On approval the run resumes with full saved state, the action executes and the result is written to an immutable audit log.human approverapprove / rejectagent runAPPROVALGATEexecuteaudit logpauseapproveresumes with full saved state

Tell us what’s eating your team’s time.

Show us one process. We will tell you straight whether it is a fit.