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what runs

Bring a process. Any process.

Four of the processes RubiCore runs end to end. Watch for the same beat in every one — the moment a person decides.

process 01 / 04 · finance & invoice operations

Invoice operations, handled end to end

Vendor invoices are read and keyed by hand, matched to POs, and exceptions chased over email.

Extracts the documents, matches line items to the PO, flags anomalies for approval, updates the ERP and notifies the supplier.

Your team only touches the exceptions.

  1. Vendor email arrives

    IMAP / Graph trigger

  2. Documents extracted

    image-aware parsing

  3. Line items matched to PO

    reconciliation

  4. Anomaly held for approval

    a person decides

  5. ERP updated, supplier notified

    action taken

process 02 / 04 · procurement & vendor workflows

Vendor quotes compared and routed

Buyers collect quotes across inboxes, compare them in spreadsheets and route approvals over chat.

Gathers and normalises quotes, builds the comparison, routes it for buyer approval and creates the PO in the ERP.

Buyers spend their time negotiating, not collating.

  1. Purchase request received

    intake form / email

  2. Quotes gathered and normalised

    multi-vendor

  3. Comparison generated

    price + terms

  4. Sent for buyer approval

    a person decides

  5. PO created in ERP

    action taken

process 03 / 04 · customer service

Requests answered from real knowledge

Agents search wikis and past tickets to answer routine questions, slowing every reply.

Drafts a grounded, cited answer, gates sensitive cases on policy, lets an agent review and send, then updates the CRM.

Every reply is traceable to a source.

  1. Customer request arrives

    email / chat

  2. Grounded answer drafted

    cited sources

  3. Sensitive case gated

    guardrail policy

  4. Agent reviews and sends

    a person decides

  5. CRM updated with resolution

    action taken

process 04 / 04 · internal knowledge & employee ops

Employee questions, answered in Teams

Employees wait on HR, IT and ops for answers already buried in scattered documents.

Answers from governed knowledge inside Teams, enforces access, routes to an owner when needed, and logs everything.

IT and HR stop being a lookup service.

  1. Employee asks in Teams

    channel-native

  2. Answer from governed knowledge

    access-scoped

  3. Restricted topic gated

    RBAC

  4. Routed to owner if needed

    a person decides

  5. Logged to audit trail

    tamper-evident

every process, same shift

The work keeps moving. People keep the say.

Manual work versus one governed runManual today: work loops between inboxes, spreadsheets, email and portals with chasing in between, and no record of why. With RubiCore: one run from start to done with a single human check and every step logged.manual todaywith RubiCoreinboxsheetemailportalchasestartdone1 human checkno record of whyevery step logged

Don’t see yours?

These four are a sample. If it repeats, it can run.

Show us a process